(REVISED April 24, 2006)
The Name of this organization
shall be the PHOENIX FEDERAL EXECUTIVE
ASSOCIATION, herein after referred to as the ASSOCIATION.
ORGANIZATION, AND PURPOSE
Section 1. AUTHORITY. The ASSOCIATION exists pursuant to a directive of the president of the United
States. Further, the Federal Personnel Manual,
Chapter 230, Subchapter 3, provides mandate in detail for both Federal Executive Board and Federal Executive Associations
(referred to therein as “Federal Business Association”). Therefore,
the ASSOCIATION is a duly authorized and constituted entity and is an instrumentality of the Executive Branch of the United
States Federal Government with both general and specific missions, goals, and responsibilities.
Section 2. ORGANIZATION. The ASSOCIATION is an organization comprised of Department or Agency Heads and others
as defined later herein, of field establishments of the Federal Government in and around the Phoenix,
Arizona Metropolitan Area. For ASSOCIATION
purpose the Phoenix Metropolitan area includes those areas of the State not under the jurisdiction of another FEA.
Section 3. PURPOSE. Consistent with the range of authority and discretion which ASSOCIATION members hold
by delegation from superiors, it shall be the purpose of the ASSOCIATION to improve coordination of Governmental activity
within its area of jurisdiction through cooperative action among Field Establishments.
Prime areas of that cooperative action will include, but will not necessarily be limited to, General Management, Public
and Community Affairs, Inter/Intra Governmental Relations, Equal Employment Opportunity, and other substantive programs with
interests across Department and Agency lines. From time to time, the ASSOCIATION
shall direct its cooperative activity to specific programs of current Presidential interest.
Section 1. PRINCIPAL MEMBERSHIP. The Association’s Principal Membership shall be comprised of the Director
or Manager (or other appropriate title) denoting the Head of an Agency, Office, or Department of the Federal Government and
such other key personnel in Executive, Managerial, or Supervisory positions as designated by the Head of a Federal Organization,
whether civilian or military.
To ensure fair representation, the Executive Committee shall not include more than two members from any specific
Section 2. ASSOCIATE MEMBERSHIP. Principal members undertaking activities in support of the ASSOCIATION are authorized
and encouraged within the provisions of Authorities specified in ARTICLE II, Section 1., to designate officials and other
members of their staff to participate in those activities undertaken by the ASSOCIATION; such assignment of Federal Employees
shall constitute criterion for ASSOCIATION MEMBERSHIP in the ASSOCIATION for those employees, but only for the duration of
Section 3. SPECIAL ASSOCIATE
MEMBERSHIP. Special associate membership may be extended to individuals from
non-Federal governmental entities upon approval by the Executive Committee.
Section 4. LIFETIME MEMBERSHIP. A Federal Executive who was eligible for membership in the ASSOCIATION at the time
of retirement shall be eligible for Lifetime membership as an ASSOCIATE member.
Section 5. VOTTING PRIVILEGE. The privilege to hold office or to vote shall be restricted to PRINCIPAL MEMBERSHIP
IN GOOD STANDING.
TERM OF MEMBERSHIP, DUES, AND ASSOCIATION EXPENSES
Section 1. MEMBERSHIP TERM. Term of Membership will be for one year, from October 1 through September 30 of the
Section 2. DUES. Dues shall be payable at the first scheduled meeting of each year.
Dues shall be $20.00 per year for Principal Members.
Associate Members shall not be assessed membership dues.
Special associate members will be assessed dues of $10.00 per year.
Section 3. EXPENSES. Expenses of the ASSOCIATION will be met as they occur.
OFFICERS, EXECUTIVE COMMITTEE, TERMS OF OFFICE, ELECTIONS
Section 1. OFFICERS. Officers of the ASSOCIATION shall be a President, First Vice-President, Second Vice-President,
Public Affairs Officer, and Secretary/Treasurer.
Section 2. EXECUTIVE COMMITTEE. There shall exist an Executive Committee comprised of eleven Principal Members, five
of which shall be the Elected Officers. Five additional members of the Executive
Committee shall be selected by newly elected Officers for each term year and one shall be the Immediate Past President.
Section 3. TERMS OF OFFICE. All terms of office shall be for one year, from October 1 through September 30 of
the following year.
Section 4. ELECTIONS. Elections shall be held annually, in June. Such
elections scheduled by the President in time to allow orderly assumption of office on October 1 by successful candidates.
The President will appoint a Nominating Committee of not less than three Principal members who shall place in
nomination one or more names for each Elected Office. The Nominating Committee
shall also canvass the membership for nominees to serve on the Executive Committee and will furnish the slate of names to
new Officers when elected.
In order to permit full consideration of the candidates for elected office, a listing of the slate of nominees
will be transmitted to Principal Members in May with the notice of the Election Meeting.
After formal presentation of the nominations at the election meeting, the President will provide an opportunity
for additional nominations from the Floor.
Elections shall normally be by the casting of secret ballots. Advance
absentee ballots will be accepted when approved by the Executive Committee. In
all instances, the candidate receiving the greatest number of votes shall be the declared elected to that office. If there is only one candidate for an office, the President may solicit and entertain a Motion of Acclamation.
DUTIES OF OFFICERS
Section 1. PRESIDENT. The President shall preside at all meetings of the ASSOCIATION, appoint the Chairperson
of all Standing and Special Committees and Subcommittees for which he or she is responsible, from the Principal Membership;
call such special meetings as may be required; and act as Spokesperson for the ASSOCIATION on all occasions.
Section 2. FIRST VICE-PRESIDENT. The First Vice-President shall preside at meetings in the absence of the President
and shall succeed to the Presidency in case that office should be vacated.
Section 3. SECOND VICE-PRESIDENT. The Second Vice-President shall preside at meetings of the ASSOCIATION in the absence
of both the President and the First Vice-President and shall succeed to the First Vice-President in case that office is vacated. In the event the office of Second Vice-President should become vacant, a member of
the Executive committee will be selected by the other Elected Officers. The resulting
vacancy occurring on the Executive Committee will then be filled in accordance with ARTICLE V of these By-Laws.
Section 4. SECRETARY / TREASURE. The Secretary/Treasurer shall issue notices of all meetings, prepare and keep (or
cause to be prepared and kept) minutes to be taken, conduct routine correspondence of the ASSOCIATION, issues membership cards
and keep all financial accounts and records. The Secretary/Treasure will also
publish to the General Membership of the ASSOCIATION an accounting of the financial status of the ASSOCIATION at the first
meeting of the new ASSOCIATION year. Bank Account(s) of the ASSOCIATION shall
require the signature authorization of two of the Elected Officers.
Section 5. PUBLIC AFFAIRS
OFFICER. The Public Affairs Officer duties shall include, but not limited
to assisting the President, First and Second Vice-Presidents, of Secretary/Treasure with membership drives, maintaining records
of member agencies, site selection for meetings, special events, speaker selections, and media coordination for the benefits
of the organization. The Public Affairs Officer shall serve as the Chairperson
of the Civic Affairs Committee.
Section 6. THE EXECUTIVE
COMMITTEE. The Executive Committee shall seek ways and means to undertake
with diligence and serious purpose those activities in the fields of General Management, Public and Community Affairs, Inter/Intra
Governmental Relations, and other activities that will best contribute to the effectiveness and economy within the jurisdiction
of this association. The Executive Committee will also consider specific proposals
prior to assignment to Standing and Special Committee and Subcommittees, review the progress of work and make recommendations
to the ASSOCIATION on implementation, and is empowered to make decisions for the ASSOCIATION in behalf of the GENERAL MEMBERSHIP.
COMMITTEES AND SUBCOMMITTEES
Section 1. STANDING COMMITTEES. The Association shall provide for the following standing and other committees as needed;
EQUAL EMPLOYMENT OPPORTUNITY COMMITTEE
CIVIL AFFAIRS COMMITTEE
Section 2. CIVIC AFFAIRS
COMMITTEE. The Civic Affairs committee shall consist of the following subcommittees
and/or other committees as needed;
COMBINED FEDERAL CAMPAIGN
PUBLIC AND COMMUNITY AFFAIRS
Section 3. EQUAL EMPLOYEMENT
COMMITTEE. The Equal Employment Opportunity Committee shall consist of these
subcommittees and other special emphasis programs as needed;
FEDERAL WOMEN’S PROGRAM INTERAGENCY COUNCIL (FWPIC)
ARIZONA COUNCIL OF HISPANIC EMPLOYMENT PROGRAM MANAGERS (ACHEPM)
Section 4. COMMITTEE CHAIRMAN. The President shall appoint a Chairperson for each standing committee. The chairperson of each committee and subcommittee will appoint a vice-chairperson, if felt necessary,
and will select the members of their own committees and/or subcommittees.
Meetings of the full ASSOCIATION
will be held monthly, upon notice by the President. A recess may be declared
in July and August of each year at the discretion of the President. Special meetings
of the ASSOCIATION may be held upon notice by the President.
Section 1. FEA ACCOUNTS. Accounts of the Secretary/Treasure shall be audited by a Special Auditing Committee
appointed by the President whenever an incumbent Secretary/Treasure leaves office. The
Secretary/Treasure is authorized to collect monies, maintain accounts, and disburse funds for routine administrative expenditures
of the ASSOCIATION when authorized by the Executive Committee.
Section 2. SPECIAL PROGRAM
ACCOUNTS. The accounts of FWPIC and ACHEPM or other special program councils
should be maintained and disbursed according to their respective by-laws. A quarterly
expenditure report will be submitted to Secretary/Treasurer of the association and a yearly audit of financial records made
by an outside auditing agency.
At the end of each Fiscal year
(ASSOCIATION YEAR), or as soon as thereafter practicable, the outgoing President shall prepare and, upon approval of the Executive
Committee, submit to the General Membership of the Association’s activities and accomplishments during the past year. The President shall also prepare and submit reports to other cognizant offices as
may be directed; such reports to be approved by the Executive committee before submission.
AMENDMENTS TO THE CONSTITUTION AND BY-LAWS
Section 1. AMENDMENTS TO
THE CONSTITUTION AND BY-LAWS. Proposed amendments to the Constitution and
By-Laws of the Association shall be referred in writing to the Executive Committee for consideration. Upon a favorable report by the Executive Committee, such proposed changes may be adopted at any regular
meeting of the full Association.
Section 2. ADOPTION OF AMENDMENTS. A majority vote of the Principal Members present and voting shall be required for
the adoption of an amendment.
The rules contained in the
current edition of Robert’s Rule of Order, Newly Revised, shall govern the proceedings of the Association to the extent
such rules are not inconsistent with these By-Laws or special rules of order the Association may adopt.
EFFECTIVE DATE OF BY-LAWS
This Constitution and By-Laws
became effective upon adoption and ratification by a majority of Principal members present and voting in Phoenix,
Arizona. This document, “CONSTITUTION
AND BY-LAWS OF THE PHOENIX FEDERAL EXECUTIVE ASSOCIATION,” consolidates the Constitution as amended through June 30,
1972; the By-Laws as amended through June 30, 1972; and amended through approved June 21, 1978; May 28, 1990; August 8, 1981;
April 16, 1982; March 11 1983; April 15, 1994; and April 24, 2006.
WE, THE UNDERSIGNED, DULY ELECTED
OFFICERS OF THE PHOENIX FEDERAL EXECUTIVE ASSOCIATION FOR THE PRESENT TERM, CERTIFY THAT THE CONSTITUTION
AND BY-LAWS CONTAINED IN THE FOREGOING ARTICLES WERE ADOPTED AND RATIFIED BTY THE PRINCPAL MEMBERSHIP OF THE ASSOCIATION IN
FULL AND OPEN SESSION IN PHOENIX, ARIZONA, ON April 24,