Make your own free website on Tripod.com
Phoenix FEA BY-LAWS
Home
Website Disclaimer
Our Purpose
Phoenix FEA BY-LAWS
Becoming a Member
Contact Us
Calendar of Events
Phoenix Federal Directors- Resources - Memos- Downloads
Combined Federal Campaign
Local City of Phoenix Events and Information
Phoenix FEA - Special Emphasis Program Managers Coalition SIGN UP NOW!
Outstanding Federal Employee Nominations
Government Real Property Information Sharing Forum (GRPIS)
Phoenix Human Resources Federal Government Professionals
AZ Hispanic Employment Program Managers (AZHEPM)
SOCIETY OF AMERICAN INDIAN GOVERNMENT EMPLOYEES (SAIGE)
Blacks In Government (BIG)
Phoenix Federal Women's Program Interagency Council (PFWPIC)
StudentJobs.Gov- Government Employment for Students

CONSTITUTION

 

AND

 

BY-LAWS

 

OF THE

 

PHOENIX FEDERAL EXECUTIVE ASSOCIATION

 

(REVISED April 24, 2006)

 

 

 

ARTICLE I

 

NAME

 

The Name of this organization shall be the PHOENIX FEDERAL EXECUTIVE

 

ASSOCIATION, herein after referred to as the ASSOCIATION.

 

 

 

 

ARTICLE II

 

AUTHORITY, ORGANIZATION, AND PURPOSE

 

Section 1. AUTHORITY.  The ASSOCIATION exists pursuant to a directive of the president of the United States.  Further, the Federal Personnel Manual, Chapter 230, Subchapter 3, provides mandate in detail for both Federal Executive Board and Federal Executive Associations (referred to therein as “Federal Business Association”).  Therefore, the ASSOCIATION is a duly authorized and constituted entity and is an instrumentality of the Executive Branch of the United States Federal Government with both general and specific missions, goals, and responsibilities.

Section 2. ORGANIZATION.  The ASSOCIATION is an organization comprised of Department or Agency Heads and others as defined later herein, of field establishments of the Federal Government in and around the Phoenix, Arizona Metropolitan Area.  For ASSOCIATION purpose the Phoenix Metropolitan area includes those areas of the State not under the jurisdiction of another FEA.

Section 3. PURPOSE.  Consistent with the range of authority and discretion which ASSOCIATION members hold by delegation from superiors, it shall be the purpose of the ASSOCIATION to improve coordination of Governmental activity within its area of jurisdiction through cooperative action among Field Establishments.  Prime areas of that cooperative action will include, but will not necessarily be limited to, General Management, Public and Community Affairs, Inter/Intra Governmental Relations, Equal Employment Opportunity, and other substantive programs with interests across Department and Agency lines.  From time to time, the ASSOCIATION shall direct its cooperative activity to specific programs of current Presidential interest.

 

ARTICLE III

MEMBERSHIP

Section 1. PRINCIPAL MEMBERSHIP.  The Association’s Principal Membership shall be comprised of the Director or Manager (or other appropriate title) denoting the Head of an Agency, Office, or Department of the Federal Government and such other key personnel in Executive, Managerial, or Supervisory positions as designated by the Head of a Federal Organization, whether civilian or military.

a.       To ensure fair representation, the Executive Committee shall not include more than two members from any specific agency.

Section 2. ASSOCIATE MEMBERSHIP.  Principal members undertaking activities in support of the ASSOCIATION are authorized and encouraged within the provisions of Authorities specified in ARTICLE II, Section 1., to designate officials and other members of their staff to participate in those activities undertaken by the ASSOCIATION; such assignment of Federal Employees shall constitute criterion for ASSOCIATION MEMBERSHIP in the ASSOCIATION for those employees, but only for the duration of such assignment.

Section 3. SPECIAL ASSOCIATE MEMBERSHIP.  Special associate membership may be extended to individuals from non-Federal governmental entities upon approval by the Executive Committee.

Section 4. LIFETIME MEMBERSHIP.  A Federal Executive who was eligible for membership in the ASSOCIATION at the time of retirement shall be eligible for Lifetime membership as an ASSOCIATE member.

Section 5. VOTTING PRIVILEGE.   The privilege to hold office or to vote shall be restricted to PRINCIPAL MEMBERSHIP IN GOOD STANDING.

 

ARTICLE IV

TERM OF MEMBERSHIP, DUES, AND ASSOCIATION EXPENSES

Section 1. MEMBERSHIP TERM.  Term of Membership will be for one year, from October 1 through September 30 of the following year.

Section 2. DUES.  Dues shall be payable at the first scheduled meeting of each year.

a.       Dues shall be $20.00 per year for Principal Members.

b.      Associate Members shall not be assessed membership dues.

c.       Special associate members will be assessed dues of $10.00 per year.

Section 3. EXPENSES.  Expenses of the ASSOCIATION will be met as they occur.

 

ARTICLE V

OFFICERS, EXECUTIVE COMMITTEE, TERMS OF OFFICE, ELECTIONS

Section 1. OFFICERS.  Officers of the ASSOCIATION shall be a President, First Vice-President, Second Vice-President, Public Affairs Officer, and Secretary/Treasurer.

Section 2. EXECUTIVE COMMITTEE.  There shall exist an Executive Committee comprised of eleven Principal Members, five of which shall be the Elected Officers.  Five additional members of the Executive Committee shall be selected by newly elected Officers for each term year and one shall be the Immediate Past President.

Section 3. TERMS OF OFFICE.  All terms of office shall be for one year, from October 1 through September 30 of the following year.

Section 4. ELECTIONS.  Elections shall be held annually, in June.  Such elections scheduled by the President in time to allow orderly assumption of office on October 1 by successful candidates.

a.       The President will appoint a Nominating Committee of not less than three Principal members who shall place in nomination one or more names for each Elected Office.  The Nominating Committee shall also canvass the membership for nominees to serve on the Executive Committee and will furnish the slate of names to new Officers when elected.

b.      In order to permit full consideration of the candidates for elected office, a listing of the slate of nominees will be transmitted to Principal Members in May with the notice of the Election Meeting.

c.       After formal presentation of the nominations at the election meeting, the President will provide an opportunity for additional nominations from the Floor.

d.      Elections shall normally be by the casting of secret ballots.  Advance absentee ballots will be accepted when approved by the Executive Committee.  In all instances, the candidate receiving the greatest number of votes shall be the declared elected to that office.  If there is only one candidate for an office, the President may solicit and entertain a Motion of Acclamation.

 

ARTICLE VI

DUTIES OF OFFICERS

Section 1. PRESIDENT.  The President shall preside at all meetings of the ASSOCIATION, appoint the Chairperson of all Standing and Special Committees and Subcommittees for which he or she is responsible, from the Principal Membership; call such special meetings as may be required; and act as Spokesperson for the ASSOCIATION on all occasions.

Section 2. FIRST VICE-PRESIDENT.  The First Vice-President shall preside at meetings in the absence of the President and shall succeed to the Presidency in case that office should be vacated.

Section 3. SECOND VICE-PRESIDENT.  The Second Vice-President shall preside at meetings of the ASSOCIATION in the absence of both the President and the First Vice-President and shall succeed to the First Vice-President in case that office is vacated.  In the event the office of Second Vice-President should become vacant, a member of the Executive committee will be selected by the other Elected Officers.  The resulting vacancy occurring on the Executive Committee will then be filled in accordance with ARTICLE V of these By-Laws.

Section 4. SECRETARY / TREASURE.  The Secretary/Treasurer shall issue notices of all meetings, prepare and keep (or cause to be prepared and kept) minutes to be taken, conduct routine correspondence of the ASSOCIATION, issues membership cards and keep all financial accounts and records.  The Secretary/Treasure will also publish to the General Membership of the ASSOCIATION an accounting of the financial status of the ASSOCIATION at the first meeting of the new ASSOCIATION year.  Bank Account(s) of the ASSOCIATION shall require the signature authorization of two of the Elected Officers.

Section 5. PUBLIC AFFAIRS OFFICER.  The Public Affairs Officer duties shall include, but not limited to assisting the President, First and Second Vice-Presidents, of Secretary/Treasure with membership drives, maintaining records of member agencies, site selection for meetings, special events, speaker selections, and media coordination for the benefits of the organization.  The Public Affairs Officer shall serve as the Chairperson of the Civic Affairs Committee.

Section 6. THE EXECUTIVE COMMITTEE.  The Executive Committee shall seek ways and means to undertake with diligence and serious purpose those activities in the fields of General Management, Public and Community Affairs, Inter/Intra Governmental Relations, and other activities that will best contribute to the effectiveness and economy within the jurisdiction of this association.  The Executive Committee will also consider specific proposals prior to assignment to Standing and Special Committee and Subcommittees, review the progress of work and make recommendations to the ASSOCIATION on implementation, and is empowered to make decisions for the ASSOCIATION in behalf of the GENERAL MEMBERSHIP.

 

ARTICLE VII

COMMITTEES AND SUBCOMMITTEES

Section 1. STANDING COMMITTEES.  The Association shall provide for the following standing and other committees as needed;

a.       EXECUTIVE COMMITTEE

b.      EQUAL EMPLOYMENT OPPORTUNITY COMMITTEE

c.       CIVIL AFFAIRS COMMITTEE

Section 2. CIVIC AFFAIRS COMMITTEE.  The Civic Affairs committee shall consist of the following subcommittees and/or other committees as needed;

a.       COMBINED FEDERAL CAMPAIGN

b.      PUBLIC AND COMMUNITY AFFAIRS

c.       INTER/INTRA-GOVERNMENT RELATIONS

d.      AWARDS

Section 3. EQUAL EMPLOYEMENT COMMITTEE.  The Equal Employment Opportunity Committee shall consist of these subcommittees and other special emphasis programs as needed;

a.       FEDERAL WOMEN’S PROGRAM INTERAGENCY COUNCIL (FWPIC)

b.      ARIZONA COUNCIL OF HISPANIC EMPLOYMENT PROGRAM MANAGERS (ACHEPM)

Section 4. COMMITTEE CHAIRMAN.  The President shall appoint a Chairperson for each standing committee.  The chairperson of each committee and subcommittee will appoint a vice-chairperson, if felt necessary, and will select the members of their own committees and/or subcommittees.

 

ARTICLE VIII

MEETINGS

Meetings of the full ASSOCIATION will be held monthly, upon notice by the President.  A recess may be declared in July and August of each year at the discretion of the President.  Special meetings of the ASSOCIATION may be held upon notice by the President.

 

ARTICLES IX

ACCOUNTS

Section 1. FEA ACCOUNTS.  Accounts of the Secretary/Treasure shall be audited by a Special Auditing Committee appointed by the President whenever an incumbent Secretary/Treasure leaves office.  The Secretary/Treasure is authorized to collect monies, maintain accounts, and disburse funds for routine administrative expenditures of the ASSOCIATION when authorized by the Executive Committee.

Section 2. SPECIAL PROGRAM ACCOUNTS.  The accounts of FWPIC and ACHEPM or other special program councils should be maintained and disbursed according to their respective by-laws.  A quarterly expenditure report will be submitted to Secretary/Treasurer of the association and a yearly audit of financial records made by an outside auditing agency.

 

ARTICLE X

REPORTS

At the end of each Fiscal year (ASSOCIATION YEAR), or as soon as thereafter practicable, the outgoing President shall prepare and, upon approval of the Executive Committee, submit to the General Membership of the Association’s activities and accomplishments during the past year.  The President shall also prepare and submit reports to other cognizant offices as may be directed; such reports to be approved by the Executive committee before submission.

 

ARTICLE XI

AMENDMENTS TO THE CONSTITUTION AND BY-LAWS

Section 1. AMENDMENTS TO THE CONSTITUTION AND BY-LAWS.  Proposed amendments to the Constitution and By-Laws of the Association shall be referred in writing to the Executive Committee for consideration.  Upon a favorable report by the Executive Committee, such proposed changes may be adopted at any regular meeting of the full Association.

Section 2. ADOPTION OF AMENDMENTS.  A majority vote of the Principal Members present and voting shall be required for the adoption of an amendment.

 

ARTICLE XII

PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert’s Rule of Order, Newly Revised, shall govern the proceedings of the Association to the extent such rules are not inconsistent with these By-Laws or special rules of order the Association may adopt.

 

ARTICLE XIII

EFFECTIVE DATE OF BY-LAWS

This Constitution and By-Laws became effective upon adoption and ratification by a majority of Principal members present and voting in Phoenix, Arizona.  This document, “CONSTITUTION AND BY-LAWS OF THE PHOENIX FEDERAL EXECUTIVE ASSOCIATION,” consolidates the Constitution as amended through June 30, 1972; the By-Laws as amended through June 30, 1972; and amended through approved June 21, 1978; May 28, 1990; August 8, 1981; April 16, 1982; March 11 1983; April 15, 1994; and April 24, 2006.

 

AUTHENTICATION:

WE, THE UNDERSIGNED, DULY ELECTED OFFICERS OF THE PHOENIX FEDERAL EXECUTIVE ASSOCIATION FOR THE PRESENT TERM, CERTIFY THAT THE CONSTITUTION AND BY-LAWS CONTAINED IN THE FOREGOING ARTICLES WERE ADOPTED AND RATIFIED BTY THE PRINCPAL MEMBERSHIP OF THE ASSOCIATION IN FULL AND OPEN SESSION IN PHOENIX, ARIZONA, ON April 24, 2006.

 

 

-

-

Phoenix   FEA OFFICERS

President, Chester V. Bailey - Vice-President, Tess Acosta-Williams - Treasurer, Robert Blaney